Execute Purchasing

JOB PURPOSE
Execute purchasing activities for Solar PV, EV charging, BESS / EMS and related project materials, equipment and services to support timely, cost-effective and compliant procurement.

The role supports Strategic Sourcing & Procurement by driving RFQ / RFP follow-up, quotation comparison, supplier coordination, PR-to-PO turnaround, delivery tracking, purchasing documentation, supplier-quality support and practical procurement improvements.
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KEY RESPONSIBILITIES
a) Manage assigned RFQ / RFP, quotation sourcing and price comparison activities for project materials, equipment, services and recurring procurement needs.
b) Execute PR-to-PO activities accurately and promptly in accordance with approved procurement SOPs, approval limits, quotation requirements and documentation standards.
c) Source, evaluate and coordinate with suppliers to support competitive pricing, reliable supply, suitable product quality and timely delivery.
d) Review purchase requests, BOQ references, specifications, delivery requirements and supporting documents to ensure purchasing readiness before PO issuance.
e) Track material availability, delivery schedules, order status and supplier commitments to support project execution timelines.
f) Coordinate actively with Operation & Project Delivery, Design, Storekeeper, Finance, suppliers and internal requestors to resolve material, delivery, specification, invoice or documentation issues.
g) Support supplier quality acceptance by following up replacement, warranty, defect, shortage, wrong-delivery or non-conformance matters with suppliers.
h) Maintain complete and traceable purchasing records, including RFQs, quotations, comparison sheets, approvals, POs, delivery confirmations, supplier correspondence and contract / renewal records.
i) Monitor market pricing, supplier capacity, product availability and cost-saving opportunities, and highlight relevant trends to the Vice President / Head of Strategic Sourcing & Procurement.
j) Support alternative sourcing for critical materials and maintain supplier information to improve supply resilience and reduce dependency risk.
k) Provide procurement procedure guidance to users where required and escalate non-compliant, incomplete, urgent or high-risk purchasing matters promptly.
l) Contribute to purchasing process improvement by identifying recurring delays, document gaps, rework causes, supplier issues and practical ways to improve turnaround and compliance.

KEY REQUIREMENTS

a) Degree in Supply Chain Management, Procurement, Business, Engineering, Finance or a related discipline.
b) Preferably 1–3 years of relevant experience in purchasing, procurement operations, sourcing, supplier coordination, solar PV, renewable energy, construction, M&E or technical project procurement.
c) Basic understanding of RFQ / RFP, purchase requisitions, purchase orders, quotation comparison, supplier evaluation, delivery tracking and procurement documentation.
d) Able to understand basic BOQ, material specifications, project requirements, delivery schedules and supplier commercial terms.
e) Good attention to detail, follow-through, communication, negotiation support and documentation discipline.
f) Able to coordinate professionally with suppliers, Operation, Design, Storekeeper, Finance and internal requestors.
g) Proficient in Microsoft Office / Excel, Google Workspace, procurement trackers, shared folders and purchasing systems
h) Mandarin / Cantonese capability is an added advantage where supplier communication requires it.
i) High integrity, proactive mindset and ability to manage multiple purchasing requests within required timelines.